Out of Office replies in Outlook can be configured to be sent to only people in your organization if that suits your needs. That's what I do in my internal-facing support role. If I'm dealing with something external, I'll email that person to give them a heads-up.
Glenn
-----Original Message-----
From: Jason Miller [mailto:jason-Z5RnJhoFoPbZ/8ASBwza0laTQe2KTcn/@public.gmane.org]
Sent: Thursday, 23 October 2014 6:35 AM
To: Patch Management Mailing List
Subject: RE: [patchmanagement] Moderator note: Autoresponder emails to posts to the list
Out of office responses are fine. In the past year, we have had a rash of
members sending out automatic replies to both the mailing list address as
well as the member sending in the content. (ex: a member adding an
organization's support email address that sends out a confirmation that a
ticket has been created for each email sent to the list).
-----Original Message-----
From: Julian Harper [mailto:Julian.Harper-/***@public.gmane.org]
Sent: Wednesday, October 22, 2014 3:37 AM
To: Patch Management Mailing List
Subject: RE: [patchmanagement] Moderator note: Autoresponder emails to posts
to the list
Thanks for the info Jason, I do get the odd auto response from the list but
as all my non-safe sender email goes into my Junk Mail it's easy to manage.
One question, I assume Out of Office replies are except to this?
Julian Harper
IT Manager
Laytons Wine Services Ltd
-----Original Message-----
From: Jason Miller [mailto:jason-Z5RnJhoFoPbZ/8ASBwza0laTQe2KTcn/@public.gmane.org]
Sent: 22 October 2014 07:18
To: Patch Management Mailing List
Subject: RE: [patchmanagement] Moderator note: Autoresponder emails to posts
to the list
Susan is the nice moderator on this list, the brains of the operation. I am
the not so nice moderator of this list, the brawn of the operation. After
reviewing the circumstances of the user who decided to auto-reply (and this
response by this person to users on this list on why he chooses to
auto-reply), this user is banned from the list. We the moderators of the
list apologize for the spam sent by this user. If you ever receive
auto-reply spam from any user, please contact the moderators of this is at
owner-patchmanagement-Vbinuuz+i/1cyoYjzPa5A0B+***@public.gmane.org . Auto-responders are not OK on
this list at any time. Please do not sign up to the list with auto
responding accounts. The moderators will reach out the accounts that are
conducting this action and work with them to resolve the issue.
Users of this list feel at times that auto-responders with personal accounts
and shared accounts are ok. He is why is it not ok:
1) The folks that provide us with the invaluable content of this list get
auto-reply spam emails. Shavlik nor the moderators supply the content of
this list. It is up to the patching community to help the rest of us.
Content providers do not deserve SPAM.
2) There is a lot of maintenance that goes along with the list that you
cannot see. The moderators help out users that are having issues with this
list need to review email logs. Due to the massive amount of users and
emails sent from this list, our log files become unusable with auto-replies.
We are here to help everyone with patch management. And, we want to
accommodate everyone's needs. Auto-responders are a no-no.
If your account(s) have auto-replies that are mandated:
1) Sign up with a different account. There are a lot of free email
accounts you can use: Gmail, Hotmail, Yahoo, etc
2) Set up a rule with your email program. They all have it. All messages
will be received from Patch Management Mailing List
<patchmanagement-JX7+OpRa80QrCTP/***@public.gmane.org> . The subject line will
start with and contain [patchmanagement]. If you need help setting up rules
on how to filter emails from this list please contact us, we will gladly
show you how to do this with every email program. You can turn off and on
auto-replies with rules.
- Jason
-----Original Message-----
From: Susan Bradley [mailto:sbradcpa-yBeKhBN/***@public.gmane.org]
Sent: Tuesday, October 21, 2014 11:45 PM
To: Patch Management Mailing List
Subject: [patchmanagement] Moderator note: Autoresponder emails to posts to
the list
Apologies for the autoresponder email that posters have been getting lately.
It is done from a subscriber to the list and I've asked him to turn it off.
Thank you for your patience and understanding while we work through getting
it adjusted.
--
Susan Bradley
http://blogs.msmvps.com/bradley
---
PatchManagement.org is hosted by Shavlik
The content on the email list is intended for assisting administrators. If
you would like to use any of this content in a blog or media publication,
please contact the owners of the list for approval.
To unsubscribe send a blank email to
leave-patchmanagement-Vbinuuz+i/1cyoYjzPa5A0B+***@public.gmane.org
If you are unable to unsubscribe via this email address, please email
owner-patchmanagement-Vbinuuz+i/1cyoYjzPa5A0B+***@public.gmane.org
---
PatchManagement.org is hosted by Shavlik
The content on the email list is intended for assisting administrators. If
you would like to use any of this content in a blog or media publication,
please contact the owners of the list for approval.
To unsubscribe send a blank email to
leave-patchmanagement-Vbinuuz+i/1cyoYjzPa5A0B+***@public.gmane.org
If you are unable to unsubscribe via this email address, please email
owner-patchmanagement-Vbinuuz+i/1cyoYjzPa5A0B+***@public.gmane.org
---
PatchManagement.org is hosted by Shavlik
The content on the email list is intended for assisting administrators. If
you would like to use any of this content in a blog or media publication,
please contact the owners of the list for approval.
To unsubscribe send a blank email to
leave-patchmanagement-Vbinuuz+i/1cyoYjzPa5A0B+***@public.gmane.org
If you are unable to unsubscribe via this email address, please email
owner-patchmanagement-Vbinuuz+i/1cyoYjzPa5A0B+***@public.gmane.org
---
PatchManagement.org is hosted by Shavlik
The content on the email list is intended for assisting administrators. If you would like to use any of this content in a blog or media publication, please contact the owners of the list for approval.
To unsubscribe send a blank email to leave-***@patchmanagement.org
If you are unable to unsubscribe via this email address, please email
owner-patchmanagement-Vbinuuz+i/1cyoYjzPa5A0B+***@public.gmane.org